Month: August 2016

Safety Drills at Work

How often and what kinds of safety drills should you perform at work?

While fire drills are the most commonly heard of safety drills, there are several situations which require an action plan, whether that is evacuation or lock-down. Fire, extreme weather such as tornado or earthquake, intruder or active shooter situations all require different emergency responses from facility occupants. Emergency planning and training directly influence the outcome of an emergency situation.

Emergency Action Plans  evacuation plan

OSHA standard 29 CFR 1910.38, Employee Emergency Plans and Fire Prevention Plans states that the emergency action plan covers the “designated actions that employers and employees must take to ensure safety from fire and other emergencies.”

Instructions you should outline in your plan include emergency escape procedures and escape route assignments. This ensures that all employees understand the situations in which they should evacuate the building and the route that should be taken by each facility location. You should outline procedures employees should take including shutting down equipment, using fire extinguishers or other safety measures they should attempt.

OSHA requires that employers record emergency action plans in writing unless there are 10 or fewer employees, in which case a verbally communicated plan is sufficient. For more information about developing an emergency action plan or reviewing your emergency action plan, visit our article “Is your fire safety & evacuation plan up to code?” which includes an editable template.

How often should you perform safety drills?

The National Fire Protection Association and OSHA both recommend that employers practice safety drills periodically. This is only a recommendation, as safety drills are only required for schools and residential care facilities. Be sure to check your local fire safety codes, as some contain additional requirements for Fire/Evacuation Drills.

Ohio law requires 10 drills per school year at schools and educational institutions, and 12 drills per year (one conducted on each shift every 3 months) for residential care facilities such as nursing homes. The law also requires that records be maintained and submitted to the State Fire Marshal twice a year showing when drills are performed, including the time, date, weather condition, number of people participating, and total time for evacuation.

Indiana law requires schools to hold one tornado drill and one manmade occurrence disaster drill during each semester. The school’s governing body may require more than the state law, and must require logs of all drills conducted to be filed.

Kentucky law requires schools to hold at least one severe weather drill, one earthquake drill, and one lock-down drill within the first 30 instructional days of each school year and then again in the month of January. No later than November 1 of each school year, the local district superintendent must send verification to the Kentucky Department of Education verifying compliance with these requirements.

View the State Codes for school fire drills in Ohio, Indiana, and Kentucky

You can see the number and types of drills vary greatly. It is important to consider the severe weather conditions that can affect your region when creating your emergency plan.  As OSHA recommends, have periodic drills at your workplace. The number of drills you decide is sufficient for your workplace should be influenced by the number of employees you have and the complexity of your emergency evacuation or lock-down plan. The purpose of drills is to ensure everyone knows what to do, and will be able to remember and perform that in the event of an emergency.

Types of Safety Drills  

Fire/Evacuation Drill: Fire drills, also called a rapid dismissal drill, is an evacuation drill that should be practiced to ensure an orderly evacuation in the event of a fire which can cause panic and chaos.

Lock-down drill: Lock down drills are used at facilities when an intruder or active shooter is on, or is suspected to be on, the premises.

Tornado Drill/Earthquake Drill: Severe weather drills are very specific to provide safety measures for the current weather conditions. Consider weather conditions for your area and perform drills with your employees to ensure everyone is aware of what to do in the event of a tornado or earthquake, or what the response will be company-wide in the event of a flood, snowstorm, or other inclement weather conditions.

Statewide Drills for National Severe Weather Preparedness Week

Many states will identify a day each calendar year to perform statewide tornado drills as part of the National Severe Weather Preparedness week in March. Tornado sirens are sounded during these drills, so this is an opportunity for your workplace to hold a tornado drill. These statewide drills are an excellent reminder to review your emergency plans, practice fire drills, and update emergency kits.

Sound Your Alarm

If you are performing a fire, lock-down, or severe weather drill at your facility, consider sounding your alarm system. This will allow your employees to become familiar with the sound of your alarm for different emergency events and how to respond to each. If you are going to sound your alarm system, be sure to contact your alarm company in advance to notify them of the test and drill.

Your emergency action plan will vary depending on the size of your company and facility, the number of employees you have, and the type of operations. Small companies might have relatively simple plans that are communicated verbally, involving where the exits are located, what the alarm sounds like, and which emergency services numbers to use. In contrast, employers with multiple sites, greater variability in operations, or large numbers of employees may develop complex, written preparedness plans that cover all types of facilities.

A1 is a leading expert on the latest technology in life safety. To find out more information or to ask a question, click here or call us at 1-800-859-6198.

 

greg_lane

Greg Lane

 

Is your Fire Safety & Evacuation Plan up to Code?

To protect your employees and comply with Ohio Fire Code, your company should have a fire escape plan. If not, take a few minutes to write one down and ensure everyone knows how to respond in the event of an emergency.

Fire Safety & Evacuation Plan – it sits in the drawer with your employee handbook, right? So why write or revise yours? Well, the Ohio Fire Code requires that most workplaces* have a fire safety and evacuation plan and outlines what should be included. OSHA requires that companies with 10 or more employees have written fire prevention and emergency exit plans in place for each worksite. (*It’s a long list based on building occupancy or type – but be safe, make a plan.)

Your fire safety plan should include:

  1. A general building description and description of fire safety systems including smoke detectors, smoke alarms, fire alarms, kitchen hood extinguishing systems, fire extinguishers and locations. Description of emergency voice/alarm communication system alert tone and pre-programmed voice messages.
  2. Primary Emergency Contacts.
  3. Fire Warden contact information and duties (if applicable, this is usually for large manufacturing facilities or high rise buildings).
  4. Impairment Coordinator and Duties.
    This person is designated to monitor and oversee all planned or unplanned impairments to the fire and life-safety systems. All facilities with a fire protection or life-safety system are required by the Ohio Fire Code to have a designated “Impairment Coordinator.”
  5. List actions taken by staff in the event of a fire or emergency.
    For example, pull the closest fire alarm. Dial 911. Initiate building evacuation. Attempt to put out the fire with a fire extinguisher.
  6. Evacuation Routes.
    Include evacuation routes for everyone, including procedures for employees who must remain to operate critical equipment before evacuating.
  7. Evacuation Assembly points and procedures for accounting for employees.
  8. Evacuation Drills and Training.
  9. Special Equipment, Hazards, or Procedures.
    1. Do you have fuel, chemicals, individuals who may need special assistance in an emergency?
    2. Identification and assignment of personnel responsible for rescue or emergency medical aid. Do you have anyone on staff that is CPR trained?

If you have all these items checked off in your current plan, then make sure all employees have read and understand what to do, and then take a minute to relax!

If you do not have all these items checked off, or if you don’t have a plan at all, check out this template.

 

A1 is a leading expert on the latest technology in life safety. To find out more information or to ask a question, click here or call us at 1-800-859-6198.

 

greg_lane

Greg Lane

Online inspection reports make staying in compliance easier

Web based inspections provide easily accessible and organized, documented proof that your life safety systems are up to date and performing properly.

All life safety systems require inspections and maintenance to ensure they will function properly in an emergency to keep your people and assets safe. Traditionally, inspections are performed, and the manager or owner is provided with a written receipt stating the inspections and systems checked. This paper report must be kept on hand for inspectors from your AHJ, so it is imperative to keep your inspection reports organized and easily accessible. Detailed inspection reports assist fire and safety officials in enforcing safety regulations easily in their jurisdiction, while they provide building owners/property managers with peace of mind knowing that their life safety systems are in compliance.

If your inspection reports do not show details for each device inspected, how can you be sure your inspector was thorough and that each system is working? Along with the detailed inspection reports, your inspector should provide you with any pertinent information about your system such as work performed, issues found and suggested solutions. When your inspections are complete, you should be more knowledgeable about your life safety systems.

Online inspection reports: detailed, secure, always available

inspection report

Web based inspection reports include a full disclosure of who, what, when, and where each device was inspected. With the available technology today, why leave your inspection reports in the past? Online inspection reports provide convenience and assurance that all devices are inspected. They also allow you to check your inspection reports anytime, anywhere on a secure database and give you access to all of your information in one convenient location. You can stay organized, request a service call, and see up to five years of inspection reports. Within a matter of minutes, you’ll find exactly what problems were detected and resolved during your recent inspection. The online inspection report system scans the recall database for devices used at your facility, if a recalled item is found you will receive an email notification alerting you to the issue.

Proven inspection process: thorough and efficient

While detailed inspection reports are important, they are only as good as the inspection process behind them. Ask your inspection company what processes they have for their inspectors to ensure each device is inspected. You need your inspections to be accurate; it is important for your business that inspections also be efficient to limit interruptions to your business.

A1’s proven inspection process and online reports provide a better way to accurately track each device in your facility and keep a detailed record of inspections and maintenance.

How it Works:

·         All devices are barcoded, labeled, and scanned.

·         The scan is logged on your inspection report with a date and time stamp.

·         The device is checked against the product recall database. If a recall is found, an automatic notification is sent to the manager/owner.

·         The report is available online 24/7/365.

 

Do you know what inspections you need? For a complete review of required inspections see A1’s Inspections Guide.

A1 is a leading expert on the latest technology in life safety. To find out more information or to ask a question, click here or call us at 1-800-859-6198.

Nick Duke

 

 

 

 

Nick Duke

Understanding Doors: Balancing Life Safety, Security and ADA Compliance

When selecting doors for your facility, it is equally important to consider life safety, security, and ADA compliance. The following post outlines national standards for these issues, but you should always check your local code to ensure compliance when selecting fire doors.

Life Safety

Standards set by: National Fire Protection Association (NFPA) 101’s Life Safety Code

Purpose: Fire safety

NFPA 101’s Life Safety Code spefire door signcifies guidelines for fire doors, which prevent the flow of toxic smoke and fumes throughout the facility in the event of a fire. Fire doors are rated for their fire resistant and protection based on how long they can withstand exposure to fire test conditions. The rating of fire doors must match that of the wall on which they are installed, although fire walls are able to rate higher than fire doors. When this happens, the highest rated door is used. For example, a fire wall can be rated at 4 hours, but fire doors and frames can only rate as high as 3 hours. So a 3-hour door is used on a 4 hour rated wall. Fire doors are required to be inspected and maintained on an annual basis.

NFPA 101, Chapter 14: Means of Egress

Security

Standards set by: Builders Hardware Manufacturers Association (BHMA)

Purpose: Protect people and property

BHMA’s standards outline the performance parameters of door hardware to protect people and property. These standards ensure that doors and related hardware are sturdy enough to withstand normal use, abuse and even break-in attempts. The door products and hardware are tested and certified by BHMA to ensure compliance. Be aware, these certifications ensure a minimum standard – they are not a recommendation for top performing doors and hardware.

BHMA standards

ADA Compliance

Standards set by: ADA (Americans with Disabilities Act) Standards for Accessible Design

Purpose: Providing access to people with disabilities

If you own or manage a facility that is open to the public, you need to ensure that all people are able to independently access and exit the building. The ADA Standards for Accessible Design are issued by the Department of Justice and provides guidelines on accessibility. The International Code Council (ICC) provides specifics on how hardware should be installed and function to provide this accessibility.

It is imperative that you check the local code for what is required from these standards can vary greatly. In general, all doors should allow everyone, including those with a wheelchair, to

examples of ADA compliant door handles
examples of ADA compliant door handles

pass through. Exit doors should have a simple operation, such as pushing, to open it. Exit doors, and directional signs to exit doors, should be marked with tactile signs. This primer for small businesses is an easy overview of ADA requirements for commercial buildings. [https://www.ada.gov/regs2010/smallbusiness/smallbusprimer2010.htm]

ADA Standards
ICC A117.1

A1 is a leading expert on the latest technology in life safety. To find out more information or to ask a question, click here or call us at1-800-859-6198.

Greg Lane